Office 365 is a cloud-based application, which is a secure place for data storage. Furthermore, it permits the user to access all important emails, contacts, calendar, etc. any time. However, not provide any option to backup of Office 365 mailboxes on a local server machine. This is a typical task for end users, therefore, the difficult task to execute. On a serious note, let me put a query “how backup Office 365 mailbox to PST?” Do you know where your all data get stored? Is there any reliable way to keep backup copies of Exchange online?” Obviously, you can not.
Furthermore, it saves complete data on the cloud platform. If once the server of O365 crashes, all the data stored in that will be lost. Thus, it is very important to take backup of MS Office 365 files locally on the regular basis. Here, we are providing one of the best tool i.e., Office 365 Backup and Restore tool to Export Office 365 Mailboxes to PST and other file formats without any hassle. In addition, this software also helps to restore O365 data in its original form.
Working Steps of SysTools Office365 Backup & Restore
Before understanding the impressive features of this application, let us explore the complete procedure of Office 365 Backup Restore tool. It has only 4 simple steps by which users can take the email backup of the O365 mailbox: Let us have a look:
1. Download & Install the software and login Backup Office 365 Mailbox Software
2. Select the desired folders of Office365 for taking backup
3. Choose the particular location for saving the resultant backup files
4. Select the file format i.e. PST or EML format in which you want to export O365 emails
Professional Way to Take Microsoft Office 365 Cloud Backup
SysTools Office365 Backup & Restore tool has an easy-to-use and user-friendly interface that even a non-technical person can operate it easily. Furthermore, it does not only take the backup but also it will maintain the data integrity at every point. The complete working of this software is so clear that even no one needed the manual approach. Office 365 Backup utility permits the user to save single or multiple mailboxes of Office 365 domain to a local system.
Once the software is installed on your computer system. A welcome window will appear that provides the Application Impersonation option for an admin account. It allows the user to migrate single or multiple mailboxes items from MS Office 365 profile.
Backup Office 365 Mailbox to PST
Once the user signs into the Office 365 Backup to Export Office 365 Mailbox to PST. The software shows up two option i.e. Office 365 Backup and Office 365 Restore. If a user wants the backup of Office 365, then opt for Office 365 Backup option. Otherwise, if a user has already created the backup files and wants to restore them, then select Office 365 Restore.
After selecting the Office 365 Backup option. The tool automatically synchronizes all the mailboxes items of Office 365 suite. The mailboxes items including emails, contacts, calendars, etc.
Select Office 365 Mailbox items to export as PST
The Tool backup Office 365 mailbox to PST locally on the system hard drive. After that, as per users the choice to copy that backup file to any other secondary storage media such as pen drive. Now, select destination location of the backup file in the system and move further to next step.
Choose a location to Save Mailbox items
After selecting the location, click on Export button. A window will appear, that shows various option. The first one is the file format. A user can download/export the file either in the PST format or in the EML format. It totally depends on the users choice in which format they want that file. Beside this, selective folder and filter option are also available. With the help of selective folder, a user can independently select only those folder that is most important. Subsequently, by using the filter option, a user can select a certain period of data only. This two things selective folder and filters are the best things in this application. It does not only provide liberty to the users to take only selective files. Also, helps in saving only the required Office 365 data elements which are extremely precious and needs to be backup locally.
Select Export Office 365 to PST
After selecting the file type and data filters, click on Start and a new window will appear in which Office 365 User ID, Folder Path and progress bar are mentioned.
Backup Office 365 mailbox to PST process starts
According to the number of mail items, it takes a little bit time. Once the process gets completed. It will show a message that “The backup process is completed”. After that, a user can easily view the resultant files in an absolute manner.
After comparing the functionality of this tool with some other backup tools. We definitely recommend this SysTools Office365 Backup Restore tool to backup Office 365 Mailbox to PST. It provides some unique features like filter date wise, Starts and resumes option that is not available in any other tool. The best part of this product is that its fast working and performance to archive Office 365 emails.